24. July 2025
AI game changer: Intelligent document processing with DocuWare
With DocuWare Intelligent Document Processing (IDP), you can automate time-consuming routine tasks such as sorting, separating, classifying, reading, checking, forwarding and archiving documents. This saves you time, reduces errors and frees up time for more important tasks.
Managing and processing large volumes of documents is a time-consuming and resource-intensive process in many organisations. DocuWare offers modern IDP (Intelligent Document Processing) technologies based on artificial intelligence – for greater efficiency, accuracy and automation. Whether invoices, contracts, delivery notes, order documents, personnel documents, etc. – with IDP, any document becomes a self-runner in everyday working life.
Important AI-supported functions of DocuWare at a glance
1. splitting – separate documents automatically
With AI-supported splitting, DocuWare automatically separates batch scans into individual PDF documents. Both visual features and text-based information are taken into account. Customers benefit from a pre-trained model that can be further optimised using their own data. An intuitive validation interface ensures that correctly split documents are available quickly.
2. classification – assign documents intelligently
Classification automatically assigns documents to predefined categories – such as invoices, contracts or delivery notes. These class groups can be customised and trained, which is particularly useful for company-specific requirements.
3. extraction – reliably filter out data
With automatic data extraction, DocuWare reliably recognises content from a wide variety of document types: from invoices and contracts to forms and letters. Even complex structured data, such as line items on invoices, are precisely captured and processed.
4. handwriting recognition – digitising analogue information
Another highlight is handwriting recognition, which analyses handwritten documents and converts them into editable text. This means that forms or notes can also be efficiently processed digitally.
Key technologies behind DocuWare IDP
Enter a new generation of document capture with DocuWare Intelligent Document Processing that uses AI, OCR, HTR and more to prepare documents and optimise automation.
- Optical Character Recognition (OCR): Optical character recognition converts scanned images and PDF documents into machine-readable text – a key requirement for splitting, extraction and classification. It is the basis for determining the document type and separation points.
- Machine Learning (ML): The document management system learns from examples and continuously improves the accuracy of recognition, categorisation and data extraction.
- Natural Language Processing (NLP): DocuWare understands semantic relationships, e.g. whether a section of text belongs to an invoice or a contract.
- Artificial intelligence (AI): The system makes intelligent decisions, e.g. for automatic validation or document assignment.
- Rule-based automation: The web-based cloud solution supplements AI with configurable workflows – for example, for forwarding certain document types to defined locations in the company.
- Cloud computing & APIs: They ensure scalability and seamless integration into existing systems (e.g. ERP or CRM).
Benefits at various levels
- For companies: Cost savings, increased efficiency, competitive advantage
- For employees: Relief for routine tasks, better working conditions
- For customers: Faster services, higher processing quality
