Professionalise your business processes.
With proven, state-of-the-art mydocma software

Engineering, logistics, crafts, energy, traffic, transport, etc. – our flexible software applications are also of great benefit to construction-related and non-construction-related sectors. Thanks to flexible configuration, input masks can be adapted to suit your industry segment. Our digital solutions ensure structured, coordinated, unified and networked business processes in terms of managing defects/deviations, images, checklists/forms, documents and documentation.

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Digital toolbox - Combine our modules based on your requirements.

Defects Management

mydocma MM digitally maps all phases of defects management in conjunction with project participants and then ensures greater quality by applying different levels of standardisation.

Major functions
▪ Defects recording via app: photo, voice/position recognition
▪ Written templates/serial letters
▪ Free reporting of defects (link/QR code)
▪ Acceptance control (defect pools, filters, etc.)
▪ Reporting (reports/lists/statistics)

Relevant documents
▪ Notice of defects based on VOB
▪ Letter of extension
▪ Letter of rejection
▪ Letter of clearance
▪ Detailed reports, etc.

Info on mydocma MM

Building Documentation

mydocma REPORT provides informative daily construction reports & serves as construction controlling software (personnel progress lines, construction process disruptions, target/actual date comparison, etc.)

Major functions
▪ Report generation: daily data, personnel, equipment, activities, incidents, material,…
▪ Sort, comment, filter, sign, revise, archive reports
▪ Target/actual: MS Project, Elecosoft & Primavera
▪ Project-wise/cross-project evaluation

Relevant documents
▪ Daily construction reports
▪ Main reports with sub-projects
▪ Photo reports
▪ Director’s report
▪ Statistics (tabular/graphical), etc.

Info on mydocma REPORT

Image Management

With mydocma PIX, teams can quickly store, research, comment on, archive and share project images & regardless of location and time, and generate image reports.

Key features
▪ Mobile tagging with multiple keywords
▪ Plan/GPS location
▪ Filtering/sorting/tagging/grouping and commenting options
▪ Research via free text search/filter options
▪ Image reports, browser-based archive, export

Relevant reports
Report generator: Various image reports in the company’s own design with changeable display types: thumbnail, detail, map and large view (different number of images per page)

Info on mydocma PIX

mydocma App Builder

Form Manager

With the mydocma APP BUILDER, forms are created, distributed, filled out, managed & statistically evaluated with just a few clicks – on one platform.

Major functions
▪ Form creation with modular system
▪ Plan/geolocation, photo, digital signature…
▪ Form distribution via link/QR code
▪ Mobile form processing
▪ Diverse import/export options
▪ Reporting: Overviews & Analyses

Relevant forms
▪ Order form, acceptance report
▪ Control room report, handover report, material requirements report
▪ Checklists (preparation of quotations, maintenance, commissioning, etc.)

Info on mydocma APP BUILDER

Fire Protection Documentation

In mydocma BS, you can document organisational, structural and technical fire protection measures properly & and process corresponding defects.

Major functions
▪ Mobile registration incl. voice input
▪ Ticketing system to subcontractors
▪ Release procedure via QR code/link
▪ Standardised process chain through queries
▪ Deadlines: scheduling & Resubmission
▪ Defect management and processing

Relevant documents
▪ Fire protection documentation
▪ Fire protection acceptance protocol
▪ Plans with pictograms
▪ Document archive, e.g. risk analysis
▪ Statistical documentation

Info on mydocma BS


The as-built documentation module DK is used for totally reliable recording of the actual condition of buildings/technical installations and is a valuable source for project planning.

Major Functions
▪ Mobile recording (word/image/location)
▪ Location/room-based document archive
▪ Freely modellable processes
▪ Task distribution/monitoring
▪ Inventory histories
▪ Customer-specific reports & statistics

Important Documents
▪ Inspection records
▪ Measurement records
▪ Expert reports
▪ Diagnostic tests
▪ Determination of pollutants, etc.

Info on mydocma DK

Cleanliness & Order

With mydocma SO, you can document disruptive factors at construction/assembly sites & Materials storage facilities. Cleanliness & Order and initiates elimination measures.

Major functions

▪  Mobile recording (word/image/location)
▪  Digital requests
▪  Mapping of the organisational structure
▪  Workflows with status information
▪  Deadline management (reminder function)
▪  Request for substitute performance

Relevant documents

▪ Digital letter regarding eviction
▪ Digital letter regarding security
▪ Digital letter regarding disposal
▪ Digital letter regarding cleaning
▪ Acknowledgement, settlement, plans, etc.

Info on mydocma SO

DMS system

Document Management DocuWare manages project documents within a central pool. The construction file can be passed on without any problems (access rights, data transfer, etc.).

Major functions
▪ E-mail management with Outlook integration
▪ Filing of correspondence via Intelligent Indexing
▪ Document search with full text search
▪ Plan management according to actuality
▪ Definable workflows
▪ Operational form management

Relevant templates
▪ Jour Fixe minutes
▪ Orders (work clothes, construction equipment,…)
▪ Travel expense application/business trip application
▪ Foreign travel checklist
▪ Holiday application

Info on DocuWare


mydocma SHARE automatically synchronises company data from internal & external systems, eliminating time-consuming, error-prone duplicate entries.

Major functions
▪ Synchronisation of company data
▪ Data transfer (time-controlled/triggered)
▪ Confirmation of receipt after transfer
▪ Transfer of project info to BIM models
▪ Coupling: internal/external cloud/in-house systems, e.g. ERP, CRM, FM systems

Relevant data
▪ Address data
▪ Project data
▪ Contract data
▪ Status messages
▪ Defect report, daily construction report, etc.

Info on mydocma SHARE

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Grassl Beratende Ingenieure Paulaner Speidel Elektrotechnik Neusser Bauverein