Digital defect management mydocma MM for all end devices
Web Client - clear user interface with high input convenience
Start screen
After starting mydocma MM, you get a complete overview of your project. The intuitive interface reacts automatically to different screen and device sizes.
Defect detection
Enter master data such as localisation, responsible processor, type and other information. Contract data is set automatically after selecting the responsible company.
Plan localisation
Position new defects directly on a plan or drag and drop existing ones onto the plan. Define one or more plan sections that are used for communication in letters and reports.
BIM integration
Record defects directly in the model. Object properties can be called up from the model with a click. Navigation is intuitive via the 2D plan.
Collective processing
You can use collective processing to change the master data for several defects in one step or you can change the status, e.g. to set all entries to completed at the same time.
Template
Many steps in the process are documented automatically. Manual additions are possible at any time. This ensures full transparency within the scope of the respective project role.
Process-orientated views
mydocma MM supports you with process-based, pre-filtered views. This means that every pending processing step can be carried out efficiently.
Writing
Finalise all letters relating to the defect management process in your company’s own corporate design with just a few clicks. Legally compliant correspondence is sent by e-mail to internal and/or external distribution lists.
mydocma MM - complete solution for all phases of defect management
Defect management in construction projects means more than just listing open issues in Excel or a project room. For efficient defect tracking, it is crucial to precisely map construction processes & integrate the responsible persons. With mydocma MM, you lay the foundation for perfect warranty documentation and take the first step towards strategic construction defect management.
Efficient process handling & seamless networking
The mydocma MM module clearly visualises all work steps in the process chain, guides you systematically through the processing and networks you with all project participants. Our software for the efficient processing of defects and deviations is suitable for a broad target group.
Core areas of defect management mydocma MM
- Defect recording via app with photo, voice & location recognition etc.
- Integration of BIM models
- Notification of defects according to VOB by means of a written template/serial letter
- Release notification of repaired building damage via link/QR code
- Control during acceptance via layouts/filters/mangle pools
- Statistical surveys and reporting
How would you like to use our defect management software mydocma MM?
Web Client
With the mydocma MM web client module, you can access our defect management system from anywhere and at any time. Via the Internet, using the browser: Chrome, Safari, Edge or Firefox. Without installing software or updates. Smartphone, tablet, PC, laptop – our web client is responsive, i.e. it adapts to any end device.
PC solution
Via the mydocma MM Classic product line, we offer you our defect management as desktop applications for Windows and Mac. Access is standardised and secure via the Citrix Workspace.
Native App
For mobile defect management, we provide you with a sophisticated native app with numerous functions for defect recording and inspection rounds. For iOS & Android – free to download from the App Store and Google Play Store.
Overview of the most important functions of our defect management module
- Mapping the company and project structure
- Mange recording via app/web client: photo, voice input, geolocalisation etc. – directly in the BIM model if necessary
- Letter/serial letter generation (according to VOB) with direct e-mail dispatch
- Release link/QR code for exporting companies
- Layouts, filters, deficiency pools as control instruments
- Traffic light/deadline system for independent contract views (AG/NU)
- Definable field display, status indication & pre-assigned selection lists
- Defect localisation on floor plan, via structure tree, in BIM models
- Role system with individual visibility/editing rights
- Integration of project participants & third-party applications
- Reporting via lists & statistics
- Interface capability, e.g. ERP, CRM system, etc.
- Import and export assistant (defect, company/trade lists)
- Process-related status and deadline setting
- Versatile search, filter, sort and comment functions
- Various attachment options (photos, plans, voice recordings)
- Drawing function on photos & plans (freehand/symbols)
- Automatic e-mail notifications
- Report generator with corporate design integration
- Planviewer with clear pin display
- Suggestion and memory function
- Batch processing of defects
- History of defects
- Quick editing via shortcuts
Uniform company standards - with flexibility in the project & for the processor
Customised alignment of our defect management software mydocma MM through configuration
Our defect management solution can be optimally customised to your individual needs and processes. This is done either by our configuration team or, on request, we can provide the necessary expertise for customisation in a corresponding admin training course.
Platform configuration
Global configuration
Project configuration
User configuration
Digital defect recording in a quick process using the mydocma MM app
Directly on the construction site - with any mobile device
How?
Multimedia documentation.
Where?
Precise localisation.
Who?
Assign tasks clearly.
When?
Simply set deadline & status.
What?
Clarify with notes.
Why?
Well-found information.
Defect documentation, subcontractor assignment or inspection tour
- with the mydocma MM app you are always perfectly organised on the go!
Mobile & compact defect management
With the mydocma MM app or the web client
Multimediality
On-site recording of defects in words, images and sound
Offline capability
Automatic synchronisation with network reception
Intuitiveness
Self-explanatory user guidance & navigation
Quality improvement
Standardised defect documentation, rapid coordination & monitoring of defect rectification
User-orientation
Customising through configuration: predefined field specifications & selection lists
Time saving
Drastic reduction of rework in the office – no media breaks, no duplication of work!
Defect management mydocma MM as a team player
More transparency in the execution and warranty phase
Collaboration via secure rights and role system
Cross-company data exchange with mydocma SH
- All project data and documents in one central location
- Provision of the required information for each project participant
- Assignment of project roles with specific security and editing rights
- Possible involvement of external parties, e.g. building owners, clients, experts, etc.
- Consideration of external numbers through double numbering system
- Simple filtering of defects by creator or processor
- Automatic data synchronisation with business partners
Simple integration of subcontractors via web link
No registration, no detours, no costs!
- With the Web Link, any number of subcontractors can be integrated into the defect management system free of charge.
- It is embedded in cover letters or emails – as a classic link & in the form of a QR code.
- The link takes recipients to the response form, which they can use to give quick feedback.
- By default, the screen contains the status information: Notification of defect & Rejection of defect.
- Defect details, status selection, comment, photo – the Web Link interface transports all relevant information for both parties.
At the touch of a button - generate correspondence relating to defect management
Professional cover letters in the company's own corporate design
Deficiency letter can be configured as required
- Notice of defects according to VOB/BGB
Letter of grace according to VOB
Letter of rejection
Letter of release
Acceptance reports
Open points lists
Detailed report
Threat of substitute performance, etc.
Form letters with all relevant information
- Recipient and project data
Multiple images per defect
Location information from the project structure
Tenant/owner addresses, if applicable
Plan section
Description texts
QR code for free registration, if applicable
The key to success in construction projects - mydocma MM module with BIM integration
Central hub for your defect management data
What characterises our BIM-supported mydocma MM?
- Easy navigation via 2D plans
- Quick retrieval of property-specific information
- Precise allocation of defects on the property
- Automatic creation of plan pins
- Effortless generation of screenshots
- Support for numerous BIM formats
- Centrally managed BIM models
- Model-based visualisation
- BIM for mobile devices
- Database for defect history
- Early detection of defects
- Collaborative data utilisation
- Better communication & teamwork
High integration capability - thanks to efficient interface management
Order lists, addresses & Co.
The defect management module mydocma MM can automatically or manually transfer data already available in the company, e.g:
- Shortage lists
- Company addresses
- Order data
- Project and room structures
- User addresses (e.g. owners, tenants)
- Administrative addresses (caretaker, property management, etc.)
Excel
With our standard Excel interface, you can import your business partners’ lists of defects or address data in no time at all.
Enterprise systems
Benefit from the automated data transfer between your company systems and mydocma MM, e.g:
- ERP systems (e.g. address management, projects, contracts, etc.)
- CRM systems (e.g. addresses & contract data)
- FM systems (e.g. owner and tenant addresses)
- Database systems (e.g. MS SQL Server, Oracle, Access
E-mail notification
Let yourself or your team be informed about important processes in the mydocma MM system. The application can be configured so that notifications are sent, for example, when new defects are entered, when they are received after defect synchronisation, when statistics are generated (e.g. evaluation of all warranty defects by processing status or cross-project statistics on open defects from all executing companies, etc.).
RESTful API
With the RESTful API from mydocma MM, you have a complete toolkit for automatically transferring or reading data without using the user interface.
Visualise key values in defect management & optimise processes
mydocma MM with integrated analyses - for greater competitiveness
Projektübergreifende Diagramme
Projektbezogene Statistik
Create a reliable data basis with the statistics tool from mydomca MM, e.g:
- Number of open defects per project
- Number of defects due per project
- Number of critical defects per project
- Average processing time
- Number of defects by trade
- Number of defects by executing company
- Distribution of defects to components/floors/rooms
- Proportion of critical defects
- Proportion of defects with missed deadlines
Advantages of our mydocma MM defect management system
Increased legal certainty
- Seamless documentation
- Consistent deadline tracking
- Picture credits
- VOB-compliant letters
- Audit-proof data archiving
Optimised teamwork
- Collaboration between general contractors, clients & executing companies on one platform with user rights
- Simple delegation/tracking of tasks
- Improved teamwork via integrated BIM model
More mobility
- Defect detection directly on the construction site
- Can also be used in offline mode – automatic data synchronisation
- No rework in the office
Better quality
- Transparency in the execution and warranty phase (defect history)
- Homogeneous approach
- Reduced error rate due to standardised specifications/mandatory fields & elimination of manual merging
- Assured deadline monitoring
Stringent CI/CD strategy
- Professional presentation to business partners thanks to standardised company-wide documentation
- Correspondence in the company’s own design
- Utilisation of the latest software technology
Greater economic efficiency
- Better coordination
- Rationalised work steps
- Automation of recurring events
- Significant time and cost savings
- Minimising the use of paper
- Problem-free takeover in the event of staff absence
Strong integration
- Simple integration into existing IT landscape
- Easy integration of external & third-party defect management software
- Automated interfaces, e.g. to ERP, CRM or FM systems
- Various import and export options, e.g. defect lists, project/room structures, etc.
Optimum customisation
- Configuration of company standards & project-specific components
- Customised rights and roles system
- Customised layouts
- Storable filters
- Customisable font templates
- Changeable input field names
Comprehensive reporting
- For process optimisation: standard templates for statistical, image and defect detail reports
- Generation of professional evaluation diagrams for various categories, e.g. defects due, processing time, number of defects by trade, etc.
High flexibility
- For a wide range of applications, e.g. building construction and civil engineering, plant construction, infrastructure, fire protection, facility management, etc.
- Various user groups such as construction and general contractors, engineers, architects, project developers, surveyors, building supervisors, housing associations, etc.
Holistic process chain
Includes all steps of defect management: defect recording via app, defect processing, notification of defects according to VOB, notification of rectified defects, inspection during acceptance & statistics for strategic decisions
Enormous variety of functions
- Photo documentation
- Plan localisation
- E-mail notification
- Voice input
- Report designer
- Memory function
- Creation of letters
- Collective processing
- Mail merge function
- Filter, grouping & search options
- Location recognition
- Release link
- Traffic light/deadline system, etc.
