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With proven, state-of-the-art software for facility management

Whether for maintenance, renovation, conversion, acceptance, operation or servicing of real estate properties as well as technical installations – our digital documentation tools provide you with complete basic information for all necessary measures and cost calculations. You also ensure long-term, chronological and legally compliant traceability. Mobile data recording, real-time communication with project partners, owner/tenant connection, reports, histories, statistics, task, deadline and notification management … – they increase efficiency in the planning and execution of all FM processes.

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Digital toolbox - Combine our modules based on your requirements.

Defects Management

mydocma MM digitally maps all phases of defects management in conjunction with project participants and then ensures greater quality by applying different levels of standardisation.

Main functions
▪ Defects detection via app: photo, voice/position recognition
▪ Writing templates/form letters
▪ Free notification of defects (link/QR code)
▪ Acceptance/inspection (defects pools, filters, etc.)
▪ Reporting (reports/lists/statistics)

Relevant documents
▪ Defects notice period under the VOB
▪ Grace period letter
▪ Rejection letter
▪ Notification letter
▪ Detailed reports, etc.

Info about mydocma MM

Complaints App

mydocma Li is used for time-saving reporting of complaints in the residential and commercial sector. It achieves this though direct data transmission to the project office.

Main functions

▪ Connection: Tenant/owner (QR code)
▪ Mobile recording of complaints
▪ Input mask: Photo, selection lists, text
▪ Document archive & transaction history
▪ automated data transfer (MM system)
▪ automated e-mail notifications

Relevant documents

▪ Input confirmation
▪ Feedback on complaints
▪ Feedback on processing steps
▪ Scheduling agreement
▪ Settlement letter

Info on mydocma Li

Image Management

With mydocma PIX, teams can quickly store, research, comment on, archive and share project images regardless of location and time, and generate image reports.

Main functions

▪ Mobile tagging with multiple keywords
▪ Plan/GPS location
▪ Filtering/sorting/marking/grouping and commenting options
▪ Search via free text search/filter options
▪ Image reports, browser-based archive, export

Relevant reports
Report generator:
Various image reports in the company’s own design with changeable display types: thumbnail, detail, map and large view (different number of images per page)

Info on mydocma PIX

mydocma App Builder

Forms Manager

With the mydocma APP BUILDER, forms are created, distributed, filled out, managed statistically evaluated with just a few clicks – on one platform.

Main functions
▪ Form creation with a modular system
▪ Plan/geolocation, photo, digital signature, …
▪ Form distribution via link/QR code
▪ mobile form processing
▪ diverse import/export options
▪ Reporting: summaries and assessments

Relevant forms
▪Handover/pre-acceptance/return protocol
▪ Questionnaire for property registration/property valuation
▪ Registration/termination with electricity supplier
▪ Maintenance log, meter reading notification,…

Info about mydocma APP BUILDER

Fire Protection Documentation

In mydocma BS, you can document organisational, structural and technical fire protection measures properly and process corresponding defects.

Main functions
▪ Mobile recording incl. voice input
▪ Ticketing system for subcontractors
▪ Registration procedure via QR code/link
▪ standardised process chain via queries
▪ Deadlines: Scheduling & Resubmission
▪ Defect management and processing

Relevant documents
▪ Fire protection documentation
▪ Fire safety inspection report
▪ Plans with pictograms
▪ Document archive, e.g. risk analysis
▪ Statistical documentation

Info on mydocma BS


The as-built documentation module DK is used for totally reliable recording of the actual condition of buildings/technical installations and is a valuable source for project planning.

Main functions
▪ mobile recording (word/image/location)
▪ location/room-specific document archive
▪ freely configurable processes
▪ Task distribution/supervision
▪ Stock histories
▪ customer-specific reports & statistics

Relevant documents
▪ Inspection records
▪ Measurement records
▪ Expert opinions
▪ Findings checks
▪ Pollutant assessments, etc.

Info on mydocma DK

DMS system

Document Management DocuWare manages project documents within a central pool. The construction file can be passed on without any problems (access rights, data transfer, etc.).

Main functions
▪ E-mail management with Outlook integration
▪ Filing of correspondence via Intelligent Indexing
▪ Document searches with full text search
▪ Plan management based on topical relevance
▪ definable workflows
▪ operational forms management

Relevant templates
▪ Jour Fixe records
▪ Orders (work clothing, construction equipment,…)
▪ Travel expense applications/business trip applications
▪ Foreign travel checklist
▪ Leave requests

Info on DocuWare


mydocma SHARE automatically synchronises company data from internal & external systems, eliminating time-consuming, error-prone duplicate entries.

Main functions
▪ Synchronisation of company data
▪ Data transfer (time-controlled/triggers)
▪ Acknowledgement of receipt after transmission
▪ Transfer of project information to BIM models
▪ Coupling: internal/external cloud/in-house systems, e.g. ERP, CRM, FM systems

Relevant data
▪ Address data
▪ Project data
▪ Contract data
▪ Status messages
▪ Defects reports, daily construction reports, etc.

Info on mydocma SHARE

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Grassl Beratende Ingenieure Paulaner Speidel Elektrotechnik Neusser Bauverein