27. April 2020

DATEV and DocuWare – Perfect partners for invoice processing

Expand your DATEV solution with DocuWare and store your invoices in an audit-proof and GoBD-compliant electronic archive. For transparent invoice processing, you can link your postings to the archived documents and access them from DATEV at any time. Regardless of whether you work as a self-booking client with DATEV Accounting or whether you use DATEV Unternehmen Online to send the documents to your tax consultant for posting, integration with DocuWare makes invoice processing simple and transparent.

How it works

You start in DocuWare with invoice capture and approval. Scan, import and archive invoices. Invoice-relevant data such as vendor name, amount or due date is automatically read. This data, which serves as index criteria in DocuWare, is later transferred to DATEV as posting data. This saves you manual typing and time-consuming error correction after transposed figures. The subsequent invoice approval is a clearly regulated and always transparent process thanks to Workflow Manager. Factual invoice verification with comparison of mandatory information in accordance with Section 14 of the German Fiscal Code is just as possible as technical invoice verification with approval by cost centre managers, including personal approval limits.

If you work with DATEV Accounting, the interface transfers the invoices released for posting as a posting batch complete with the data entered in DocuWare via DATEVconnect or in EXTF format. The invoices are then posted as usual in your DATEV accounting system. So that you can open the appropriate document for a posting record directly from there in DocuWare, you also need the DATEV external connector or also store the document image in DATEV Unternehmen Online.

If you use DATEV Unternehmen Online (DUO), upload the approved invoices complete with booking data, including cost centres, payment terms and bank details of the payee, to the DUO web portal. Your tax consultant will receive access to your data from there and can in turn post your invoices in DATEV Accounting.

Invoice accessible and archived in an audit-proof manner

Regardless of the DATEV solution you use, you can display your invoices in DocuWare at any time, be it for a project, a supplier or a cost centre. A full-text search of the content of the invoices also delivers the right results in seconds. And you no longer need to worry about audit-proof long-term archiving.

The video shows the whole process using DATEV Accounting as an example: