10. February 2022
Jour Fixe: Effortless log management with DocuWare
Minimise the amount of time you spend following jour fixe meetings by using DocuWare's minutes management (DMS).
Jour fixe is derived from the French - from "jour" for "day" and "fixe" for "set, fixed". The meaning: a regular meeting [on a certain day of the week] of a certain group of people
Definition according to Duden
Fixed day of the week, fixed time, fixed group of people: the Jour Fixe, whether purely digital, as a hybrid meeting or analogue, is a constant for many employees in everyday company life – especially in project management. The purpose of the regular meeting is to keep everyone involved up to date, clarify open questions, compare work statuses, communicate results, determine next steps, distribute specific work assignments and set deadlines. All relevant points must be recorded in the meeting minutes. Now you can simply create, distribute and save the progress and results documentation right where it belongs: directly in the document management system (DMS).
With the intelligent DMS DocuWare, all to-dos relating to the important Jour Fixe follow-up can be processed very quickly:
1. Step: Select Jour Fix template & start editing
Bolding, inserts, spacing, tables,… – Does the clear structuring of jour fix minutes get on your nerves every time? Save yourself the patience task by using the right layout and text and character formatting for the final minutes. All you have to do is insert the essential meeting content – done!
2. Step: Log storage in the DMS with the DocuWare Printer
The digital Jour Fixe minutes are stored directly in the DocuWare file cabinet via the printer function. The document management system ensures fast access to all documents and increases data security – a major advantage for companies in terms of compliance and risk minimisation.
3. Step: Automated dispatch of the Jour Fixe minutes to all project participants
The transcript is sent to the intended recipient group at the touch of a button via a defined workflow task in which the standard distribution list is stored. Additional recipients can easily be added manually if required. The meeting minutes are sent out in PDF format.
Additional functions for efficient project management
Versioning, stamping, full text search, change tracking, task management, workflow automation, plan management,… – DocuWare digital document management also offers you a range of additional functions to efficiently handle all activities related to regular meetings.
